Most people look over my workspace (virtual or physical) and label me psychotic. Because if you can think of it, I have it. Color-coding, tracking sheets, Post-It notes, scratch paper, files with (color-coded) tabs… I even have one notebook for writing down the weirdness with my health and one for the Minions (complete with cute stickers on the outside so you know which belongs to who). Organization is my life. I can FEEL when a book or movie is out of order on the shelf (and I’ll go crazy until I remedy the situation). So it stands to reason that I’d never overlook a way to sort through my research.
Or so one would think.
Subconsciously, I think I allowed some self-sabotage to get to me. After all, following a dream you’ve held your entire life is terrifying. You expect to crash and burn and go crawling back to corporate, soul-sucking America. (Incidentally, if you’re happy in corporate America, good for you. I never was) So when I set up my first few “notes” in Evernote, I didn’t bother with the single-most critical feature of the program: the humble Tag.
Allow me to briefly diverge here and confess that I’m old enough NOT to live in a world of hashtags. To me, the “#” is still a pound sign. You use it to play tic-tac-toe, not to devolve into weird spirals on Instagram or Facebook. When I had my first blog out of college, tags made their introduction as a part of blog culture (before any of us knew what the hell SEO meant). But that blog died ages ago, and I lost practice. I only picked it back up with my writing.
Fast forward to last month when I found myself scrolling back through PAGES of notes, trying to find the name of one stupid fish. I knew I’d researched it at some point, and I knew the title of the Note, but where the Note lay in the “stack?” That was a mystery. Then came the realization that I was coming across the same dog breeds over and over – with no desire to cover the same territory. But THOSE Notes lay buried even DEEPER. And while flipping through physical notecards would take longer than scrolling through a screen, Evernote wasn’t making my job easier.
Because I failed.
If I took a few extra moments after finishing each assignment to type in a few tags, I could simply pull up the entire list and then view the Notes I needed. The option sits at the bottom, waiting happily for input each time a Note’s created. You can throw as many tags on as you want, with no character limits. A level of organization deeper than anything I’ve yet encountered, and I MISSED it!
So guess what I got to do – on my days off, no less. That’s right: go back and assign tags to every single Note. Over TWO HUNDRED Notes! We’re talking an entire weekend, stuck on the couch with my laptop, working through research – some of which I haven’t see in MONTHS. But I finally caught up on everything. (And, honestly, once I had a chunk of the tags set, I got to select them without a need to type them in) The work’s already paid off, too. Which is why I have a little Post-It reminder scribbled down to tag NEW research, preventing the need to repeat this insanity.
Organization exists to save you time and effort. Of course, if you ignore the options, you create MORE work for yourself. And when you’re a freelancer, there’s a GOOD chance you may find some themes cropping up time and again. Rather than redoing work you DON’T need to, tags can save you from going up the wall. It’s a huge time-saver. And when you find yourself filling up your calendar (something you’re probably going to strive for), every moment counts.
Or you can wait until you’re drowning in Notes and then decide you want that last little helper. It’s entirely up to you. Personally, I wish I’d thought ahead – like I usually do. (Self-sabotage is a tricky slope!)